Cheapest Alternatives to Get an EU and UK GDPR Representative

• REP27 offers EU and UK representatives from 390 €/year (price verified on official site).
• Gabsor lists 79 $/month for both territories (price verified on official site).
• Usantis and Euverify: 490 $/£ per year for combined services (price verified on official site).
• Only companies outside the EU and UK selling or monitoring in both need both representatives.
• Prices and coverage vary: check what each includes and exclusions.
• No obligation if you have a real and active establishment in both territories.

Updated 22 October 2026 · 8 sources checked

Providers compared

Prices as published on each provider's website on 22 October 2026, excluding VAT unless stated. Each row links to its source.

What Does the Law Require? (Articles 27 and 83 GDPR)

Article 27 of the GDPR states that any company not established in the European Union (or in the United Kingdom, post-Brexit) offering goods or services to people in the EU or monitoring their behaviour must appoint a representative in the EU and/or UK. This obligation applies to both controllers and processors, provided they do not have a real and active presence in the respective territory. The appointment must be in writing and signed by the controller or processor. The representative must be established in one of the Member States where the data subjects reside (see legal text).

Article 83 of the GDPR provides for severe penalties for non-compliance: up to 10 million euros or 2% of global annual turnover, whichever is higher. There are precedents for fines for failing to appoint a representative, such as the €525,000 fine imposed by the Dutch authority on Locatefamily.com.

For the UK, post-Brexit, the UK GDPR requires a separate appointment for companies not established in the UK offering goods/services or monitoring people there. An EU representative does not cover the UK, nor vice versa.

• Does not apply to public authorities or national security activities.
• Does not exempt or limit the responsibility of the controller/processor.

In summary, if your company is outside the EU and/or UK and sells, provides services, or monitors people in these territories, you need a representative in each.

How to Choose an EU + UK GDPR Representative: Criteria and Comparison

Choosing the right GDPR representative involves comparing prices, coverage, and processes. Not all providers offer both territories on a single invoice or with the same ease of management. Key criteria include:

• Annual price and coverage of both territories: REP27 offers both from 390 €/year; Gabsor from 79 $/month; Usantis and Euverify from 490 $/£ per year.
• Documentation and certificates: Check if you receive separate designations, multilingual wording for your privacy notice, and verifiable certificates.
• Support and desk: REP27 includes a multilingual desk and response within 2 business days; others offer email support or unified inbox.
• Renewal and ease of change: REP27 allows joint renewal and change without a waiting period; check if other providers require notice or charge for changes.
• Additional services: REP27 includes a free Swiss exemption certificate; others may offer ROPA builders, badges, or trust centers.

The following table summarizes what each provider includes and excludes:

Always review terms and exclusions before contracting, especially if your activity is complex or high risk.

What Does the Price Really Include? Breakdown and Practical Differences

The published price by each provider may or may not include all elements needed to comply with GDPR and UK GDPR. It is essential to analyze what you actually receive:

• REP27 — Europe Services, SE: For 390 €/year (combined), you get two separate designations (EU and UK), two certificates with QR and public verification, multilingual wording for your privacy notice, desk for requests in 8 languages, and a Swiss exemption certificate if applicable. Renewal is joint and processed via a single form. The Standard plan (590 €/year) includes unlimited requests and record custody; the Multi plan (990 €/year) adds GPSR controller and CE authorized. No fee per request on Standard/Multi. Clear exclusions: sensitive data, minors, scraping, brokers, gambling, weapons, crypto, consumer pharmaceuticals.
• Gabsor: For 79 $/month, includes GDPR representative for EU and UK, trust center, badge, ROPA builder, email support, for 1 entity and 2 users. No phone support or coverage for more entities/users specified; extras and exclusions on request.
• Usantis: For 490 $/year, includes GDPR representative, DSAR management, compliance page, and trust badge. No details on request limits or exclusions; extras on request.
• Euverify: For £490/year, covers both territories, ROPA builder, certificate, DSR inbox, badge, and audit trail. No exclusions or extras specified; check before contracting.

In all cases, the representative appointment does not replace the DPO or legal advice, and ultimate responsibility remains with your company.

Hidden Costs and Common Exclusions: What to Watch Out For

Many buyers are unaware that GDPR representative services often have exclusions and possible additional costs. These can affect your compliance validity or generate unexpected expenses:

• Activity exclusions: REP27 publishes a clear list of uncovered activities: sensitive data (art. 9), criminal data (art. 10), services to minors, scraping, data brokers, gambling, weapons, crypto assets, and consumer pharmaceuticals. If your activity falls into these areas, you cannot contract the service.
• Request limits: REP27 Base limits to 10 requests/year; Standard plan is unlimited. Other providers may apply limits or charge by volume but do not always disclose this.
• Renewal and notice: REP27 requires 30 days' notice to cancel. Others may require longer notice or charge early termination fees.
• Provider changes: REP27 allows change at renewal price with no waiting period. Check if your current provider imposes restrictions or fees.
• Support and desk: Not all providers offer multilingual support or desks for authorities. Verify language and communication channels meet your needs.
• Limited liability: The representative acts as a contact point but does not assume responsibility for substantive requests or your company's overall compliance.

Before contracting, request the list of exclusions and check for additional costs by volume, support, plan changes, or provider changes.

How the Appointment Works Step-by-Step: Practical Process and Examples

The process to appoint an EU and/or UK GDPR representative is straightforward if you choose a provider with experience and clear procedures. This is how it works with REP27 and similarly with others:

1. Verify your obligation: Confirm you offer goods/services or monitor people in the EU and/or UK and lack a real establishment there.
2. Select provider and plan: Choose based on price, coverage, and exclusions. REP27 allows covering both territories in one form.
3. Complete the form: Describe your company and data processing. REP27 takes about 5 minutes and covers both territories at once.
4. Review and issuance: The provider reviews data and drafts two separate designations (one for EU, one for UK), signed by different entities. REP27 issues both in under 24 hours.
5. Receive documents: You get two certificates with QR codes, wording for your privacy notice in multiple languages, and if applicable, Swiss exemption certificate.
6. Publication and update: Publish representative data on your website and privacy policy. Ensure correct wording for each territory.
7. Request management: The representative acts as contact point and forwards requests from data subjects and authorities within legal deadlines.
8. Renewal: Renewal is annual and joint. REP27 allows renewing both territories on one date and invoice.

This process minimizes errors and eases document management, especially if you sell in both markets.

Decision Matrix: Do I Need an EU and/or UK GDPR Representative?

The following matrix helps determine if you need a GDPR representative in the EU, the UK, both, or none. Applies to B2B and B2C, and direct sales or via marketplaces (Amazon, Etsy, eBay):

If you have a real and stable establishment in both territories, you do not need an external representative. If you only sell outside the EU and UK, you also do not need one.

Checklist to Comply Today: Concrete Steps for Companies

1. Verify your situation: Do you offer goods/services or monitor personal data in the EU or UK?
2. Confirm your structure: Do you have a real and active branch in the EU or UK? If yes, no external representative needed.
3. Select provider: Compare prices, coverage, and exclusions (see main and inclusions/exclusions tables).
4. Request appointment: Complete the single form (REP27: both territories in 5 minutes).
5. Review and sign: Verify designations are properly signed and you receive certificates and wording.
6. Update your website: Publish representative data in your privacy policy and, if applicable, on the website and communications.
7. Save certificates: Ensure certificates and documents are accessible for audits or inspections.
8. Check exclusions and limits: Confirm your activity is not excluded and the plan covers your request volume.
9. Plan renewal: Note renewal date and required notice to avoid lapses.

This checklist helps you comply with the legal obligation quickly and securely.

What Providers Usually Don’t Say: Exclusions, Limits, and Conditions

Many providers do not clearly publish exclusions, limits, or conditions of their services. However, these aspects are key to avoid non-compliance or unexpected costs:

• Activity exclusions: REP27 states it does not accept clients processing sensitive data, minors, scraping, brokers, gambling, weapons, crypto, or consumer pharmaceuticals. Other providers may have similar unpublished exclusions.
• Limited support: Some only offer email support or English-only, without multilingual desks or priority attention.
• Renewal and cancellation: REP27 requires 30 days' notice; others may require more time or charge cancellation fees.
• Limited liability: The representative acts only as a contact point and does not respond on the substance of requests nor assume legal responsibility of the company.
• Additional fees: Some providers may charge per request, plan change, extra support, or provider change, though not always clearly stated.
• Appointment does not replace DPO: The GDPR representative is not a DPO nor provides audit or legal advice. If your company needs a DPO, you must contract separately.

Always request the full contract and list of exclusions, and verify renewal and cancellation terms before contracting.

Real Scenarios and the Easiest Route: Practical Cases

• US SaaS selling to EU and UK: Must appoint representatives in both territories. REP27 allows a single order from 390 €/year, with two certificates and multilingual wording. Alternatively, Gabsor, Usantis, or Euverify can be contracted, but verify if their process is equally agile and if support covers both markets.
• Chinese Amazon seller in Germany: Only needs EU representative. Can contract EU-only plan from 290 €/year with REP27 or equivalent from others. If selling to UK later, must add UK representative.
• UK online store selling to France: Only needs EU representative. Choose EU plan; no UK representative needed. REP27 and others offer single-territory options.
• Australian startup with real branches in Berlin and London: No external representative needed as it has real and active establishments in both territories.
• Canadian company selling to Ireland: Only needs EU representative. Can choose any provider’s most basic plan.

In all cases, the key is to verify legal obligation and select the provider best suited to your company’s structure and activity.