Best Provider for GDPR Representative EU & UK: 2026 Guide & Comparison

• REP27 offers combined EU and UK representation from €390/year (price verified).
• The law requires two distinct representatives after Brexit.
• Other providers: Euverify (from £41/month), Gabsor (from $79/month).
• Each provider includes different services and limits: check what is included.
• Not needed if you have a permanent establishment in both EU and UK.
• Fines up to €10 million or 2% of turnover for failure to appoint.

Updated 19 October 2026 · 7 sources checked

Providers compared

Prices as published on each provider's website on 19 October 2026, excluding VAT unless stated. Each row links to its source.

What the Law Requires: GDPR Article 27 and UK GDPR

Article 27 of the GDPR requires any controller or processor not established in the EU but offering goods or services to people in the EU or monitoring their behavior to appoint a representative established in one of the member states where the data subjects reside (source). This representative acts as a contact point for authorities and data subjects, must be appointed in writing, and the appointment must be documented and available on request. After Brexit, the UK adopted a separate GDPR regime (UK GDPR) replicating this obligation: non-UK companies processing data of UK residents must appoint a local representative. One representative is not enough for both areas: authorities require the appointment to be made by entities genuinely established in each jurisdiction. Failure to appoint is an independent violation, subject to fines up to €10 million or 2% of global annual turnover, as per Article 83(4)(a) GDPR (source). A concrete example: Locatefamily.com was fined €525,000 by the Dutch authority for failing to appoint an EU representative. The obligation does not apply if the company has a permanent establishment in both the EU and the UK, or if it processes data only for excluded activities (national security, defense, criminal justice).

In summary, anyone offering products, services, or monitoring users in the EU and/or UK without a local presence must appoint two distinct representatives, one for each area, to be fully compliant.

How to Choose the EU and UK Representative: Practical Criteria and Comparison

Choosing a GDPR representative for the EU and UK should be based on concrete criteria, not just price. Key factors to evaluate include:

• Legal presence in both areas: Only providers with real offices in the EU and UK can issue valid appointments for both jurisdictions. REP27, for example, operates through Europe Services, SE (Prague) for the EU and REP27 LTD (Suffolk) for the UK.
• Single onboarding process: A single form reduces the risk of errors and duplication. REP27 allows describing processing once and receiving two coordinated appointments.
• Included services: Some providers offer only the formal appointment, others include additional tools (ROPA Builder, DSAR portal, badge, multilingual privacy notice). Always check what is included in the base plan and what requires upgrades.
• Request and authority management: It is essential that the representative promptly forwards requests from data subjects and authorities. REP27 guarantees forwarding within 2 business days (same day for Standard/Multi).
• Certification and public verification: A certificate with QR code and public verification page increases transparency towards customers and partners.
• Renewal and deadline management: A single renewal date for EU and UK avoids forgetfulness and coverage interruptions.

Inclusions/exclusions table:

In summary: choose a provider that offers clarity on inclusions, exclusions, and legal presence in both areas.

What the Price Really Includes: Detailed Provider Comparison

Published prices can cover very different services. Analyzing what is actually included is essential to avoid surprises:

• REP27: The Base plan (€390/year) covers both appointments (EU and UK), two separate certificates with QR code, verifiable badge, privacy notice in 8 languages, request forwarding (up to 10/year), and free Switzerland assessment (with exemption statement if Swiss representative not needed). The Standard plan (€590/year) adds unlimited requests, ROPA management, multilingual desk, and priority on authority requests. The Multi plan (€990/year) also includes representation as GPSR responsible person and authorized CE representative for products, always with a single order and single deadline. No extra fees for base services; upgrades only if advanced functions are needed.
• Euverify: From £41/month (Startup) to £83/month (Scale Up), includes EU and UK representation, ROPA builder, badge, DSR inbox, audit trail, and request translation (only in higher plans). Details on authority management, Switzerland, GPSR/CE not publicly specified.
• Gabsor: From $79/month (Essential) to $279/month (Business), offers EU and UK representation, public DSAR portal, incident management, audit trail, authority case manager, badge, and ROPA builder. It is unclear if verifiable badge, Switzerland, or GPSR are included.

Summary table:

Conclusion: always verify the details of each plan and ask for clarifications before purchasing.

Hidden Costs and Limits: What Providers Don't Say

Many providers do not highlight some aspects that can affect costs and management:

• Request limits: REP27 Base allows up to 10 requests/year; beyond that, you must upgrade to Standard. Other providers do not always specify limits or possible extra costs for additional requests.
• Service exclusions: REP27 does not accept processing of sensitive data (Art. 9), criminal data (Art. 10), services aimed at minors under 16, large-scale profiling, data brokerage, adult content, gambling, crypto, weapons, over-the-counter drugs, or activities requiring licenses not held by the client. No provider offers legal advice, DPO, or compliance audit as part of the representation service.
• Cancellation notice: REP27 requires written cancellation at least 30 days before expiry. Other providers: conditions on request.
• Mandatory upgrades: For advanced features (e.g., GPSR, CE marking, incident management, advanced DSAR), upgrading to higher plans is often necessary, with additional costs.
• Limited liability: The representative does not respond on the merits of requests, does not directly manage data, and does not assume responsibility for the company's overall compliance.

Limits/exclusions table:

Advice: always request written conditions on limits, exclusions, and renewals.

How the Appointment Works: Step by Step and Practical Checklist

The appointment of the GDPR representative for EU and UK follows a precise procedure. Here is how it works with REP27 and what to expect from other providers:

1. Fill in a single form: The client enters company data and processing description once, valid for both areas.
2. Verification and drafting of appointments: The provider checks the information and drafts two separate appointments, one for the EU (signed by Europe Services, SE) and one for the UK (signed by REP27 LTD).
3. Issuance of certificates: You receive two separate certificates, each with a QR code and public verification page. Each certificate is valid only in its jurisdiction.
4. Privacy notice: You receive two lines of text to insert in the privacy notice: one for the EU and one for the UK. It is essential not to use a single line for both markets.
5. Request desk: The provider forwards requests from data subjects and authorities within the required times (2 business days with REP27 Base, same day with Standard/Multi).
6. Renewal: A single expiry date and one invoice for both appointments to avoid forgetfulness or coverage interruptions.

Practical checklist for today:

1. Check if you offer goods/services or monitor users in the EU and/or UK.
2. Gather information on processing, target countries, expected request volume.
3. Compare providers and prices, carefully reading inclusions and exclusions.
4. Fill out the appointment form of the chosen provider.
5. Update the privacy notice with the two distinct lines.
6. Keep the certificates and verify their presence on public pages.

This procedure ensures quick appointment and documented compliance.

Risks and Penalties: What Happens Without a Representative

Failing to appoint a GDPR representative for the EU or UK when required entails real risks and heavy penalties:

• Administrative fines: Authorities can impose fines up to €10 million or 2% of global annual turnover, as per Article 83(4)(a) GDPR. In the UK, the ICO applies similar penalties.
• Real examples: Locatefamily.com was fined €525,000 for failing to appoint an EU representative.
• Investigations and processing blocks: Authorities may start investigations, order suspension of processing or data blocking.
• Reputational damage: Non-compliance can lead to loss of trust from customers, partners, and marketplaces (Amazon, Etsy, eBay).
• Inability to respond to requests: Without a representative, requests from data subjects and authorities remain unanswered, exposing the company to further risks.

In summary: appointment is a formal obligation but also a concrete protection for the company and its customers.

Decision Matrix: Who Really Needs the Service?

Not all companies are obliged to appoint a GDPR representative for the EU and UK. Here is a decision matrix based on real cases:

Note: The obligation does not apply if the company has a permanent establishment in both the EU and UK, or if it processes data only for excluded activities (national security, defense, criminal justice).

Real Scenarios: What Obligation and Practical Solution

• US SaaS selling in EU and UK: Must appoint both representatives. The most efficient solution is a combined provider like REP27, issuing two appointments in a single order with one expiry, reducing errors and duplicate costs.
• Chinese seller on Amazon UK and EU: Needs both representatives to sell legally on both marketplaces. A single provider simplifies management and compliance, especially in audits by Amazon or authorities.
• UK online store shipping to Germany: Only needs the EU representative, not the UK one, because the company is already established in the UK. Can choose the base plan for EU only.

These scenarios show that provider and plan choice should be guided by geographic presence and served markets.