Alternatives to Authorised Representatives for EUDR Regulation: Providers and Prices 2026

• Only primary operators and exporters outside the EU must appoint an EUDR representative.
• The mandate transfers submission and correspondence duties, never legal responsibility.
• Most providers cover only GPSR, not EUDR; verify the scope.
• Published prices usually refer to GPSR, not EUDR.
• The 2025 amendment exempts many downstream companies from the obligation.
• Compare included services, exclusions and processes before contracting.

Updated 26 October 2026 · 10 sources checked

Providers compared

Prices as published on each provider's website on 26 October 2026, excluding VAT unless stated. Each row links to its source.

What does the EUDR regulation require and who must appoint a representative?

Regulation (EU) 2023/1115 on deforestation-free products, amended by 2025/2650, sets strict obligations for operators and exporters placing high-risk products (such as wood, coffee, cocoa, soy, palm oil, beef, rubber and derivatives) on the EU market or exporting them from the EU. Article 6 allows operators and traders outside the EU to appoint an authorised representative in the Union to submit due diligence declarations on their behalf. However, the December 2025 amendment drastically changed the scope: now only primary operators and exporters are obliged to submit declarations. Most downstream companies (buying from other downstream operators) and many micro and small enterprises are exempt or may use a simplified declaration.

The EUDR authorised representative does not assume legal responsibility for compliance. The mandate only transfers the obligation to submit the declaration and receive correspondence from authorities, but the ultimate responsibility for the accuracy and legality of the data remains with the operator or exporter. This nuance is crucial: if geolocation data or risk assessment are incorrect, the penalty falls on the company, not the representative.

In summary, appointing an EUDR authorised representative is mandatory only for primary operators and exporters outside the EU who must submit declarations. Companies that only sell digital services, products outside Annex I, or are downstream in the chain without declaration obligation do not require this service.

How to choose an EUDR authorised representative: criteria and differences

Choosing an EUDR authorised representative requires careful analysis of the service scope offered. Many market providers focus on the "GPSR responsible person" figure (General Product Safety Regulation), which is not equivalent to the EUDR representative. Before contracting, verify that the provider specifically covers the EUDR regulation and not only GPSR or other regulations.

An EUDR representative must offer:

• Signed mandate according to Article 6 EUDR.
• Submission of declarations in the EUDR information system.
• Receipt and management of correspondence from competent authorities.
• Custody of documentation during the period required by the regulation (five years).
• Cooperation in inspections and administrative audits.

Compare included services and exclusions. For example, REP27 — Europe Services, SE specifies it does not perform due diligence nor assumes legal responsibility. No provider can legally offer these services, as due diligence depends on the customer's data and supply chain traceability.

Most providers with published prices (Westwood Sourcing, AuraDPP, GPSR Solutions, etc.) cover only GPSR. If your obligation is EUDR, you must request explicit confirmation of coverage and prices before contracting. Also, check for additional costs by volume of declarations, multilingual support, urgency or document management.

What does the price really include? Comparative table of services and extras

Prices published by providers usually refer to GPSR representative services, not EUDR. This can be misleading since coverage, scope and legal obligations differ. Below is a comparative table of what is included, excluded and possible extra costs for each relevant provider based on public information:

In summary, if you need an EUDR representative, always request written confirmation and a breakdown of prices and services. Note that additional costs may apply for volume, urgency or services outside the standard scope.

Hidden costs and common exclusions: what to ask before contracting

One of the main risks when contracting an authorised representative is assuming all services are included in the published price. In practice, most providers cover only GPSR and not EUDR, and details about additional services, support, languages or document management usually require direct consultation.

Always ask:

• Does the price specifically cover the EUDR mandate and declaration submission?
• Are there additional costs for number of declarations, product volume or multilingual support?
• Does the representative offer support in preparing documentation or only act as a formal channel?
• What is the process to terminate the mandate or change representative?
• Are there liability limits or contractual exclusions?

For example, REP27 — Europe Services, SE is transparent that it does not perform due diligence nor assume legal responsibility. Other providers do not publish information on exclusions, so it is essential to request the contract and read the terms before signing.

In most cases, collecting geolocation data, risk assessment and mitigation are the exclusive responsibility of the operator. The representative can only submit the declaration with the data provided and cannot verify its truthfulness nor assume responsibility before authorities.

How to appoint an EUDR representative: practical steps and recommendations

The process to appoint an EUDR authorised representative should follow clear steps to ensure legal compliance and avoid penalties. The recommended process is:

1. Verify your obligation: Check if your company must submit EUDR declarations after the 2025 amendment. If you are a primary operator or exporter outside the EU marketing Annex I products, the obligation applies.
2. Select provider: Choose a provider that specifically covers EUDR. Request detailed information on scope, exclusions and prices.
3. Formalise the mandate: Sign a written mandate according to Article 6 EUDR. This document must specify the representative’s functions and limits of their role.
4. Provide documentation: Supply the representative with all necessary information and documentation for the declaration: geolocation, proof of legality, risk assessment and mitigation.
5. Declaration submission: The representative submits the declaration in the EUDR information system and provides you with the reference number, which you must keep and pass along the supply chain.
6. Correspondence management: The representative receives and forwards any communication from competent EU authorities.
7. Update and custody: Keep records updated and custody documentation for at least five years as required by the regulation.

Recommendation: Do not contract the service before having geolocation information and due diligence documentation ready. The mandate does not speed up data preparation, only formal submission.

Decision matrix: do you need an EUDR representative? Practical cases by company type

The obligation to appoint an EUDR representative depends on your position in the chain, country of establishment and product type. This matrix helps you decide:

Example: A Chinese company selling wood directly in the EU as a primary operator must appoint a representative. A UK online store buying coffee from a European downstream importer does not need a representative after the 2025 amendment.

Checklist for today: steps to comply with EUDR and avoid penalties

1. Identify if your product is in EUDR Annex I (wood, coffee, cocoa, soy, palm oil, beef, rubber and derivatives).
2. Determine your position in the chain: primary operator, exporter, downstream or microenterprise?
3. Review the 2025 amendment to confirm if you must submit a declaration or are exempt.
4. If required, collect geolocation data of batches, proof of legality and risk assessment documentation.
5. Document risk mitigation measures adopted.
6. Request quotes and service breakdowns from providers covering EUDR specifically.
7. Formalise the mandate in writing and keep a copy.
8. Submit the declaration through the representative and keep the reference number.
9. Pass the reference number to your customers or supply chain partners.
10. Keep all documentation for at least five years.

This checklist helps avoid common mistakes like contracting unnecessary services or not collecting required documentation before appointment.

What providers usually don’t say: exclusions, limits and warnings

• The EUDR mandate does not transfer legal responsibility to the representative. If data are incorrect, penalties fall on the operator/exporter.
• No provider can perform due diligence or collect field data: this is the client’s exclusive responsibility.
• Most providers cover only GPSR, not EUDR. Always verify scope before contracting.
• Additional costs (volume, urgency, multilingual support or mandate changes) are usually not published and must be consulted directly.
• Termination or change of representative is not always immediate and may require contractual notice.
• Obligations and procedures may change with future amendments or delegated acts by the European Commission. Review regulations periodically.

Before contracting, always request the contract, read terms and clarify any doubts about exclusions or liability limits.

Real scenarios: what obligation applies and what is the simplest route?

• 1. US SaaS selling to EU companies: If not marketing physical products included in EUDR Annex I, no obligation to submit declaration or appoint EUDR representative. Only check if other regulations apply (e.g. GDPR).
• 2. Chinese seller on Amazon EU: If primary operator of covered products (e.g. wood or coffee), must submit EUDR declaration and appoint authorised representative in the EU. The representative only submits the declaration with data you provide.
• 3. UK online store importing coffee to the EU: If importing directly and primary operator, must submit declaration and appoint representative. If buying from another downstream operator, likely exempt after 2025 amendment and only must keep and pass on the reference number.

These scenarios illustrate the importance of correctly identifying your position in the chain and consulting current regulations before contracting unnecessary services.